Parts Management

Sound familiar?

• "We can't fix the machine. We're waiting on a part that should have been here yesterday."

Parts shortages are the #1 cause of extended downtime in maintenance operations.

The Problem

Your storeroom is chaos. Technicians hoard parts "just in case." Stockouts delay critical repairs while excess inventory ties up capital. No one knows which supplier has which part or how long it actually takes to arrive.

When a machine goes down, the last thing you need is a scavenger hunt for a $50 bearing.

What OpexMX Parts Management Does

Centralizes your entire spare parts operation so the right part is always at the right place at the right time.

Track Everything in One Place

• Part Items: Complete catalog with stock levels, costs, and reorder thresholds
• Categories: Organize by type (electrical, mechanical, consumables)
• Suppliers: Know who sells what and how fast they deliver
• Locations: Find exactly which bin or shelf has the part
• Technician Checkouts: See who has what and when they checked it out

Prevent Stockouts Before They Happen

Set min/max levels per part and get alerted when stock drops. No more emergency orders at 2x the cost.

Know What You Have (and What It Costs)

Real-time stock counts, unit costs, and total inventory value across all locations.

How It Works

1. Import your parts - Bulk upload from CSV or enter manually
2. Set reorder points - Define min/max based on usage and lead time
3. Link suppliers - Connect parts to your vendors
4. Track checkouts - Technicians check out parts when assigned jobs
5. Reorder automatically - Get alerts when stock hits minimum

Real Example

Before OpexMX:

• 3 technicians looking for the same part
• $12,000 tied up in duplicate inventory
• Emergency parts costing 2-3x normal price
• No idea what was actually being used

After OpexMX:

• One source of truth for all parts
• Reduced duplicate inventory by 40%
• Scheduled reorders at standard pricing
• Usage data showing which parts to stock

Who Uses This?

Integrations

• Tickets: Reserve and consume parts against work orders
• Assets: See which parts are used on which equipment
• Calibrations: Track calibration status for calibrated tools
• Analytics: Report on inventory turns, stockouts, and value

Key Fields Explained